by GDI Insurance | GDI Insurance, Human Resources, Insurance
Free Employee Handbook Template In Word With Linked Table Of Contents
With today’s headlines having a well written and up to date Employee handbooks that explains the relationship and responsibilities of the employee and employer and provides clear communication on a variety of employment topics is just not optional if your business is to survive and if you really want to!
GDI Insurance Agency, Inc., provides a 180 page with a linked table of contents, employee handbook in Word so you can edit it as you see fit. You can download it here!
A get way to start. For our clients we also give them free access to attorneys to help establishes guides for the workplace and protects the employer from liability. (Sorry the legal cost we pay for our client is too high to give you that part) The good news is the manual has been updated for 2018 so you can’t go too wrong!
Why Do You Need An Employee Handbook?
An employee Handbooks specify expectations, rules and compensation. A comprehensive employee handbook will include information regarding:
- Compensation
- Benefits
- Dress code
- Human resources issues
- Time off
- Workers’ compensation
- Performance reviews
- Discipline and rewards
- Drug and alcohol policies
- Anti-discrimination policies
- Social media usage
- Safety guidelines
- And various other behavioral and procedural expectations.
Legal Protection When Drafting Your Employee Handbook
It is essential to be aware of and adhere to all federal, state and local laws. The employee handbook should clearly define the legal obligations and rights of both the employer and employee. The employee handbook is vital from a legal standpoint—in many employment lawsuits, the handbook will be a key piece of evidence that can either protect your company or provide ammunition for an employee (or former employee) who is suing you.
Not only with GDI Insurance Agency, Inc. give you a free template just for the asking. But we will set you up with access to free legal counsel to answer those small quick questions you may have while creating your employee handbook. No one does more for their clients than GDI Insurance Agency. This is our way of showing you what we have to offer. And it is free! ThinkHR is a paid service that GDI pays for and will give you access to just for asking.
The Value of Setting Employee Expectations
You can drastically reduce your liability by clearly laying out all employee expectations and prohibited behavior. Plain English and Readily Available Thorough, up-to-date, legally compliant, understandable and readily available—these are the essential characteristics of an effective employee handbook. Aside from keeping a current copy easily accessible to employees, it is also wise to have employees sign a form stating that they received and reviewed the employee handbook. This signature will ensure that an employee cannot later claim that he or she was unaware of a particular policy.
Human Resources For Your Company
Time Crunch HR departments are often short on time and inundated with numerous important tasks. With increasing pressure and a time crunch for all the responsibilities in HR, finding time to write an employee handbook and keep it updated, can be difficult.
GDI Insurance Agency, Inc. can provide you with educational resources and dozens of sample handbook policies to assist you as you put together your employee handbook and work to keep it updated. You can reach GDI Insurance Agency, Inc. at 209-634-2929.
Extra bonus free offer as well, we will also send you an new employee on boarding kit.
Please note all this is copyrighted, but we give you permission to use it in your business and to modify it as needed.
Let me know if you would like to know about our full OSHA compliance programs as well. Again free for the asking
by Grant Davis | GDI Insurance, Human Resources
GDI Insurance Agency, Inc. has redefined employee benefits. We include state of the art HR systems, wellness, traditional employee benefits, from health, dental, life, 401k etc, but has also added employee safety with its OSHA compliance programs.
Additionally GDI Insurance Agency, Inc. has teamed up with the leading provider of enterprise technology for the employee benefits industry, today announced that it will partner with an all-in-one software platform to manage HR and benefits. Together they provide a seamless solution for HR managers and health insurance professionals, streamlining the HR and benefits decision making processes. Combined with a GDI dedicated Health Insurance Broker for each client who knows you and your account makes GDI Insurance Agency, Inc. unbeatable in the Health and HR arena.
Using a cloud-based human resources management software tool, allowing employers to solve transactional HR and benefits challenges with software, and strategic healthcare benefits challenges with the expertise of a dedicated broker advisor just for their company. GDI is featuring an automated paperless system, which simplifies employee onboarding, tracking time off, employee engagement, and off boarding. GDI also included a benefits administration platform, which will run technology to provide live rate and benefit data, real-time modeling to find the right plan and defined contribution strategy, and a census upload feature to help generate quotes in seconds.
GDI Insurance Agency, Inc. has also contracted with CA based HR attorneys their clients can call at no cost to discuss their benefits and HR needs to assure absolute compliance.
“Employers currently are challenged with the complexity of managing their HR and benefits administration, both strategically and tactically. GDI provides the all-in-one solution: A dedicated broker expert for your company, combined with innovative technology.”
Technology and Employee Benefits
GDI is very excited to partner with leading industry solution experts to offer smart, dynamic and time-saving technology integrated with the Health platform, HR and payroll processing will be simpler and streamlined for small, midsize and the largest employers who currently struggle to manage these fragmented and manual processes, such as ACA compliance to name just one item that is just handled by GDI’s new program!
GDI Insurance has created the perfect match of cutting edge technology so HR departments can have a single sign-on and seamless process for hiring, onboarding, enrolling in benefits and meeting the complex compliance demands of the Affordable Care Act, as well as added the benefit of having both access to attorneys and a dedicated GDI benefits broker to work with. No call centers, no waiting for the next available rep. You call your dedicated broker that knows you, knows your account and handles any issues you need help with.
No broker of new program can come close to GDI’s offer. In addition GDI also offers a portal to help with all your OSHA Safety Compliance and even keep you OSHA 300 log online. GDI offers 3 HR programs as HR isn’t one size fits all. Here is a glimpse: https://gdiinsurance.com/research-center/hr
Just call GDI Insurance Agency, Inc. today 888-991-2929 we will take it from there!
by Grant Davis | Business Insurance, Human Resources, Insurance, Safety Tips
How to Build a Workplace Safety Roadmap
You know you need a safety program! GDI Insurance Agency has all the resources you need to help understand that true workplace safety is more than just a simple policy. With the materials highlighted in this workplace safety roadmap, you can provide resources targeted to their need and keep loss control initiatives top of mind-protecting your company’s bottom line.
The Value of Safety
Some employers simply don’t realize the value of safety and the potential cost savings. GDI Insurance Agency, Inc. has created workplace safety roadmap solutions to help you understand and take control of your:
- Safety Culture
- MOD
- Injury Management
- Workers’ Compensation
- Return to Work Program
Gain Buy-In from Senior Management.
Safety cultures are built from the top down, making management support crucial to safety program success. We will help educate senior management on the benefits of building and maintaining a safety program. Broaden your conversation beyond the basics – not only do safety programs minimize accidents and hold down indemnity, GDI promotes loss control through improved employee morale and reduced absenteeism.
Deliver the WIIFM (What’s in it for Me?)
Are you aware of their responsibilities under OSHA’s General Duty Clause? Do you know how much lost revenue employee absences are costing your company annually? We can Illustrate how employee safety prevents fines, reduces losses and increases revenue.
- Financial Impact of Work-Related Injuries Presentation
- General Industry Risk Insights: Safety Programs and the Impact to Your Bottom Line
- General Industry Risk Insights: Focus on Safety and Health to Benefit Your Business
- Safety and Health Audit
Set the Tone
From day one, employees at all levels of the organization should understand the importance of workplace safety. GDI Insurance Agency can help you ensure management, trainers and employees are educated on regulations by furnishing your business with the tools necessary for success.
- Elements of a Successful Safety and Health Program
- State Guide to Safety Regulation-
- Workplace Required Posters-
- Employee Safety Manual – General and Industry Specific
- General Industry Risk Insights: Creating a Strong Safety Culture
- General Industry Safety Matters: Promoting a Safety-Minded Culture
- Employee Safety Survey
- Safety and Health Survey
Use OSHA to Your Advantage
OSHA compliance is essential to both building a safe work environment and avoiding costly fines. Help simplify your companies compliance issues with these easy to follow OSHA materials.
- Work Comp Insights: OSHA’s Four-Point Safety Program
- Required OSHA Programs and Training
- OSHA On-Site Consultation Program
- OSHA’s SHARP Program and Your Organization
- Portable Fire Extinguisher Program and Training Materials
- Portable Fire Extinguisher Program Presentation
- OSHA Program Audit
Help Build and Support a Safety Committee
Even if you already have a safety committee, it may not have all the resources necessary to be successful. The following materials will help you create and support safety committee initiatives to quickly address concerns and encourage positive employee behavior.
Create a Culture of Safety
GDI Insurance Agency can help you build a culture of safety with materials that provide the knowledge and resources needed to successfully support a safety committee.
- Safety and Health Committee Responsibilities
- Work Comp Insights: Create a Workplace that Prevents Injuries and Increases Productivity
- Safety Budget Worksheet
- Safety Program “Quick Check”
- Minimizing the Risk of Workplace Injury
- Comprehensive Safety & Health Inspection Checklist
Deliver a Safety Incentive Program…that Works.
If executed correctly, safety incentives can be one of the most effective tools at an employer’s disposal when it comes to encouraging safety. We will make sure your safety incentive programs are a good fit for the organization’s culture and illustrate success at effectively reducing workplace accidents with the following materials:
- Employee Safety Incentive Program Guide
- Employee Safety Incentive Policy
- General Industry Risk Insights: Is Your Safety Incentive Policy Effective
- Safety Incentive Survey
Give Supervisors the tools they need
While the Safety Committee sets the tone, supervisors put the tone into action. By equipping supervisors with the tools need for success, you bring your clients closer to an accident-free workplace and become a trusted safety partner.
Help Employers Set Expectations
Managers and supervisors are busy. They need, and deserve, guidance on how to effectively execute on their safety responsibilities. Help employers communicate expectations, impart best practices and share tips with the documents below.
- Supervisor Safety Responsibilities
- Safety and Health Programs: Training for Employees, Supervisors and Managers
- Supervisor Safety: Reducing Risks for Shift Workers
- Safety Coordinator Responsibilities
- Qualities of an Effective Safety Coach
Support Injury Cost Containment
Injury management can ensure that injured employees get the care they need while also minimizing claim costs. Employers should appoint a well-respected supervisor or employee to oversee injury management and return to work efforts. GDI Insurance Agency has put together these resources to help.
- Work Comp Insights: Selecting and Training Your Injury Management
Coordinator
- Injury Management Coordinator Job Description
- Disability Management Training Workbooks
- Supervisor Injured Worker Preparedness Survey
- Supervisor Response Training – Workplace Injuries
Support Safety Meetings and Toolbox Talks Weekly or monthly safety meetings are a great venue for promoting safety. Use our vast library of safety meeting talking points to assist you in this recurring activity.
- General Industry Safety Matters: Promoting a Safety-Minded Culture
- General Industry Safety Matters: Toolbox Safety Meetings- Tips for Trainers
- General Industry Safety Matters: Safety Meeting Basics
- Attend Your Safety Meetings Poster
- Take Time to Meet for Safety
- Safety Meeting Sign-In Attendance Form
Offer Employee Communications that’s Targeted and Relevant
We have thousands of documents for dozens of industries – including safety handbooks and policies, brochures, flyers, presentations, posters and payroll stuffers – all created to support your professional client services. Combined with the knowledge of your GDI Insurance broker these templates come to life to help you achieve the goals you and your broker have set for your company.
Topics that Matter
You are unique, and your safety program should be, too. Mix important safety basics with targeted, industry-specific safety communications to address their most pressing needs. Just a few samples:
- Construction Playing it Safe: Ergonomics Solutions for Electrical Contractors
- Manufacturing Target on Safety: What You Should Know About Hexavalent Chromium
- Agriculture Playing it Safe: The Dos and Don’ts of Grain Augers
- Education and Childcare Target on Safety: Know the Hazards in Your Classroom
- Heath Care Playing it Safe: All About Legionnaires’ Disease
- Transportation and Warehousing Target on Safety: Overview on Correctly Securing Cargo
Onboard Employees with Safety in Mind
Whether you you have dedicated trainers or are relying on front line managers and HR for employee education, we can deliver resources to help new employees understand the importance of safety from day one. Some samples:
- Supervisor Safety: Reducing Risks for New Workers
- Employee Safety Responsibilities
- New Employee Safety Orientation Process
- New Employee Safety Orientation Guide
- Manufacturing Safety Matters: The New Employee’s Top Role Model- You
- Construction and Contracting Safety Matters: Teaching On-Site Safety by Example
Different Resources, Same Message
Important messages are worth repeating. GDI Insurance has hundreds of choices in a variety of formats, it’s easy for employers to target employees to reinforce key safety messages and keep them at the forefront of daily operations.
- Eye Safety & You Poster
- General Industry Safety Matters: Selecting Safety Sunglasses
- General Industry Playing it Safe: Protect Yourself from Eye Injuries
- Gear Up For Safety: Eye Protection
- Protect Your Vision (Payroll Stuffer)
- Quiz: Eye Safety
Keeping Safety Top of Mind
Safety programs require constant attention, and maintenance. Provide resources and stay top of mind with monthly safety communication materials for management, risk managers, supervisors and employees.
- OSHA Safety Newsletter Produced Quarterly
- Employee Newsletter Series
- Safety First Monthly Series
For Fast and Easy Implementation
Short on time? In 10 minutes or less you can support your safety and return to work programs by subscribing to one or more of the following monthly Campaigns:
- Safety First Campaign
- Building a Safety Culture: Attitude and Execution
- Construction/Manufacturing Safety Meeting Campaign
- Safety Culture Grouping
- OSHA Safety Newsletter Campaign
- Fleet/Driver Safety Campaign
GDI Insurance Agency has invested in programs and systems that we have organized, and will customize and tailor to your needs. We have taken caring to the next level. We are here and equipped to help you do something about it! Contact us today 1-888-991-2929
Thank You
Grant Davis
President
GDI Insurance Agency, Inc.
by Grant Davis | Business Insurance, Employment Practices Liablity, GDI Insurance, Human Resources
The Importance of Employee Practices Liability Insurance
California business leaders make decisions each day on a range of issues including things like hiring, firing, compensation, promotions and the work environment. Every one of these decisions impacts your employees and, depending on the outcome, could result in a claim related to wrongful employment practices. Protect your business with California employment practices liability insurance.
These claims can disrupt business, hurt morale, damage your reputation and lead to serious financial damages. Thankfully, employment practices liability insurance (EPLI) can provide organizations with protection from the above risks.
Specifically, EPLI insurance provides the following to policyholders:
Coverage for Alleged Acts
EPL insurance not only protects organizations from actual wrongful acts, but alleged acts as well. Specifically, Employment Practices Liability Insurance coverage can safeguard an organization from claims related to discrimination, harassment, retaliation and wrongful termination.
Timely Response to Lawsuits
Employees suing their employers is common, and organization will want to be prepared. This is especially important when you consider that there is no cap on how much a jury can award that settlements in employment-related cases can easily reach six figures.
Access to Legal Help
Strong EPLI policies provide the insured with access to legal resources. This can prove invaluable if you need advice quickly.
Risk Management Strategies
While employment-related lawsuits can arise at any time, organizations that take the time to implement basic risk controls are better equipped to avoid claims altogether. Many insurance companies provide access to risk management training and human resources consulting. These services can greatly reduce the likelihood that your company is sued by an employee.
Additional Protection for Your Directors and Officers
While directors and officers insurance (D&O) can defend against employment-related lawsuits, dedicated EPLI insurance is necessary for many organizations. Having a policy that provides separate coverage for lawsuits connected to wrongful terminations, discrimination, invasion of privacy and similar employment claims ensures that the limits on your D&O policy aren’t exhausted unnecessarily.
GDI Insurance Agency, Inc is your California EPLI Specialist
Want to Learn More About EPL Insurance? We’ve got more great information on our Research Center.
Claims in California for wrongful employment practices are on the rise and often lead to business interruptions and costly claims. In order to truly protect your organization, it’s critical to get EPLI Insurnace. To learn more contact Grant Davis at 1-888-991-2929. GDI Insurance Agency Inc. can help protect your business from costly employee-related lawsuits.
by Grant Davis | Human Resources, Insurance
Keep Your Employee Handbook Updated
Especially in California, every company, regardless of industry and size, should have an employee handbook to help guide their employees’ behavior and protect them from potential lawsuits such as a wrongful termination. Make sure these important policies are included in every employee handbook. GDI Insurance Agency Inc. has built out extensive Human Resource programs that include employment handbooks, Onboarding Toolkits, and OSHA documentation, that is included for all of our clients at no additional cost.
Make Sure You Include These Items In Your Employee Handbook
- At Will Employment – Employers can destroy the at-will employment relationship through promises made in an employee handbook. Including this policy in handbook reinforces the at-will nature of employment. It should also state that the handbook is not a contract and may change at any time.
- Equal Employment Opportunity– This policy should comply with national (Title VII, Age Discrimination in Employment Act, Americans with Disabilities Act, etc.), state, and local anti-discrimination laws. Include protections based on race, religion, creed, color, sex, age, national origin, disability, military service, and other protected categories such as marital status, sexual orientation, gender identity, or transgender status.
- Pay and Hours of Work – An employer’s pay practices, including when the workweek begins and ends, payroll periods, and deductions from pay, should be included. The policy should include overtime rules such as when nonexempt employees are entitled to work overtime and any pre-approval procedures that are required.
- Family and Medical Leave – Employers subject to FMLA must inform employees of their eligibility and rights under the act. Include whether employees need to exhaust paid time off before taking FMLA leave, that benefits will continue during leave, and that they may resume the same or equivalent job when they return. Also include other company requirements, such as medical certification or notice requirements, and any applicable state and local leave rules.
- Safety – The safety section of the handbook should affirm the company’s commitment to their employees to provide a safe and healthy work environment. It will vary by industry, but it should align with the OSHA requirements that apply to the company, including health and safety policies, emergency preparedness plans, and equipment safety and use guidelines.
- Attendance and Tardiness – Employers may use a range of procedures for attendance, but it’s important to lay out the company’s guidelines and expectations for how much notice is required, who to report absences or tardiness to, and disciplinary actions that may be taken if procedures are not followed.
- Standard of Conduct – Employees look to the organization to provide them with the “rules of the road” for workplace behavior. Policies should include organizational rules to help employees understand what is expected of them while at work and what behaviors may result in disciplinary action.
- Anti-Harassment – This policy should be comprehensive, effective, and realistic. It should define harassment, set forth avenues for reporting it up through the executive level or board of directors if the boss is the alleged harasser, and offer a degree of confidentiality and support. It also needs to include an anti-retaliation
statement. It’s important this policy reach beyond sexual harassment to include people in every protected category.
- Internet and Electronic Communication – A well-drafted policy reminds employees that company computers and networks exist for business purposes and not for personal activities. It should clearly state that there is no expectation of privacy on work computers and security is not guaranteed.
- Military Leave – This policy should inform employees of their right to unpaid military leave under the Uniformed Services Employment and Reemployment Rights Act, including their right to elect to continue health plan coverage for up to 24 months.
GDI Insurance Agency Inc. Your Trusted Insurance Broker
Learn how you can offer your company the protection of a fully compliant, federal and state handbook. Contact us today at 1-888-991-2929.
by Grant Davis | Business Insurance, Construction, GDI Insurance, Human Resources, Insurance
Contractors Insurance Program
I always tell my clients, remember this, is it if you’re using your insurance, something already has gone terribly wrong. If your contractual transfers are incorrect, that’s if you’re the developer, you didn’t transfer it on down to your subcontractors or if you’re a subcontractor, you took on more responsibility than you should have and you’re in trouble now. Find out more on our Contractors Insurance Program!
You can buy general liability insurance, or builders risk insurance or workers compensation insurance and get just that. Or you can call GDI Insurance Agency, Inc. and get the entire package of insurance policies and benefits we have put together to assure your construction business isn’t just insured, but assured they have the right coverage, at the lowest rates with all the compliance needed. From OSHA Safety programs, to up to date HR systems with live attorneys to answer questions.
It Starts With Being Safe
There’s a lot to this so we’ve got to remember, it starts with being safe on the job site. Safety, human resource, wellness plans, property and liability, transfers and protection, we can help you with all of that. This is just the tip of the iceberg here.
GDI Insurance Agency, Inc. has volumes and volumes of material to help contractors secure their business. Everything you could imagine for contractors. GDI Insurance spends a lot of time working with developers and subcontractors and their attorneys. We help them with the indemnification clauses, letters for certificates of insurance and proper Additional insured statuses. From certificate tracking programs and management, additional insured contract reading, the insurance service office ISO has a lot of variations of additional insured and a lot of people will say, “Oh, this is an equivalent to the 1185 which we’re all looking for.” If it’s equivalent to, why don’t they just use the same wording, right?
You build a quality house, my clients all build quality houses and we try to make sure that the contractual transfers are done properly. Either way, I represent subcontractors, and I represent developers, and I represent commercial developers, and commercial property owners, sub contractors, solar installers and heavy iron workers, the whole shot,
I am happy to help you. If you also look at all the companies we have, no one has any better rates, no one has any companies we don’t have, so it’s really a matter of just trying to stay out of trouble in the first place. Smaller and fewer claims is the ticket.
Call and ask for Grant Davis 888-991-2929 at GDI Insurance Agency, Inc.
I am your construction expert and I can help! I hope you got the information you needed. By the way, if you want something else, just ask me. Call Grant Davis, whether you’re our client or not. I will do what I can to help you.
If you’re not our client, we’ll give a couple of things to help you out. If you’re looking for an employee manual or a safety manual, no problem, we’ll just give it to you and you’re good to go. We do ask you to be our client because if you would like full OSHA compliance, your 300 logs and all of that, we do all of that for free for our clients as part of our Contractors Insurance Program.
Thanks a lot for reading this. Call me anytime Grant Davis GDI 1-888-991-2929.
